Privacy Policy

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1. Introduction

This Privacy Policy explains how Dynellis Limited trading as Dynellis Talent (“we”, “us”, “our”) collects, uses, stores and protects personal information provided through our website, communications, and business activities.

We are committed to handling personal information responsibly, securely, and in accordance with applicable UK data protection laws, including the UK General Data Protection Regulation (UK GDPR).

2. Information We May Collect

Depending on how you interact with us, we may collect:

• Name and contact details
• Business, company and client contact information
• Hiring manager and decision-maker contact details
• Vacancy, role and recruitment requirement information
• CVs, employment history and career information
• Qualifications, skills and professional experience
• Salary expectations, availability and employment preferences
• Recruitment and candidate information
• Interview, assessment and recruitment-related records
• Email correspondence and other communications
• Information submitted through contact forms
• Website usage information (where consent has been provided)
• Identity, right to work and other compliance information where required as part of the recruitment process
• Other information voluntarily provided during recruitment or business enquiries

We only collect personal information that is relevant to providing our recruitment services, responding to enquiries, managing recruitment activities or meeting our legal and regulatory obligations.

3. How We Use Your Information

We may use personal information to:

• Respond to enquiries
• Register candidates and manage candidate records
• Manage client relationships and recruitment assignments
• Match candidates with suitable vacancies
• Communicate with candidates, clients and prospective employers throughout the recruitment process
• Arrange interviews and other recruitment activities
• Verify information where appropriate as part of the recruitment process
• Manage placements and associated recruitment administration
• Improve our website and services
• Meet legal, regulatory and compliance obligations

We process personal information only where we have a lawful basis for doing so under applicable UK data protection legislation.

We do not sell personal information to third parties.

4. Recruitment & Candidate Information

As a recruitment business, Dynellis Talent collects and processes personal information relating to candidates, applicants, clients and recruitment enquiries in order to provide recruitment and talent acquisition services.

Candidate information is handled confidentially and used only for legitimate recruitment, employment and related business purposes.

Where appropriate and where there is a lawful basis for doing so, relevant information may be shared with prospective employers or trusted recruitment service providers as part of the recruitment process.

Sensitive personal information will only be requested where necessary, processed lawfully and handled appropriately.

5. Sharing Information

 We may share information with trusted third-party providers where necessary to operate our business or deliver our recruitment services, including:

• Email and communication providers
• Website hosting providers
• CRM, recruitment and administration systems
• Accountancy and professional advisers
• Payroll, compliance and recruitment service providers
• Prospective employers, where appropriate as part of the recruitment process

Information is only shared where necessary, appropriate safeguards are in place, and recipients are expected to protect personal information in accordance with applicable data protection laws..

6. Data Storage & Security

We take reasonable steps to protect personal information from unauthorised access, misuse, loss, or disclosure.

This may include:

• Password-protected systems 
• Restricted access to information 
• Secure software platforms 
• Two-factor authentication where appropriate 

No online system can be guaranteed completely secure, but we aim to follow good business and data security practices.

7. Data Retention

We only retain personal information for as long as reasonably necessary for business, legal, operational, or compliance purposes.

Information that is no longer required will be securely deleted or removed where appropriate.

8. Your Rights

 Under UK data protection law, individuals may have rights relating to their personal information, including the right to:

• Request access to information held about them
• Request correction of inaccurate information
• Request deletion of information where appropriate
• Request restriction of processing where applicable
• Object to certain processing activities
• Withdraw consent where consent has been provided
• Lodge a complaint with the Information Commissioner's Office (ICO)

Requests relating to personal data can be made using the contact details below.

9. Cookies

Information about how we use cookies can be found in our Cookie Policy.

10. Contact Us

If you have any questions about this Privacy Policy or how personal information is handled, please contact:

Dynellis Limited
Email: compliance@dynellis.co.uk

Dynellis Limited is registered with the Information Commissioner's Office (ICO).

ICO Registration Number: ZC023983